Terms and conditions of service
Last updated 10th May 2024
1. Introduction
This page, together with our Privacy Policy and the Website Terms of Use tells you information about us and the legal terms and conditions (the "Terms") on which we make available to you our online solution for selling event tickets and associated products and services (the "Service").
Please read these Terms carefully and make sure that you understand them before signing up to the Service.
2. Information about us
Tricolourevents.com (Tricolour Events) and any of their sub-domains is a site operated by Tricolour Events Ltd, which is the trading name of Tricolour Events ("we", “our”, “us”). We are registered in England and Wales under company number 15168613 and have our registered office at 27 Booth Street, Ashton-Under-Lyne, England, OL6 7LB
You can contact us by emailing info@tricolourevents.com (Tricolour Events).
3. Our contract with you
You agree to these Terms and you enter into a binding contract with us when you sign up for a Tricolour Events account by clicking “Sign Up” or similar buttons on our website or download any of our apps. If you do not agree to any portion of these Terms of Service, please do not use or access the Service.
We may amend these Terms from time to time. You should check the website (https://tricolourevents.com/pages/terms) from time to time to review the then current Terms, as they are binding on you. Certain provisions of these Terms may be superseded by expressly designated legal notices or terms: (a) located on particular pages at the website; or (b) notified to you, from time to time.
4. Nature of the service
Our Service is web-based and allows registration for an account to access our online platform to sell and manage event tickets and associated physical or digital products and services. You may register for an account only if you are the event organiser or an authorised ticket seller (and have the event organisers expressed written permission for all the events you are selling tickets for) (“Event Organiser”). If you will be using the Services on behalf of an entity, you agree to these Terms on behalf of that entity and represent that you have the authority to do so.
We provide the Service to you and have no relationship with your customers (“Consumers"). When you sell tickets or other products and services to Consumers through the Service, the contractual relationship is between you and the Consumer. You are responsible for providing your own terms of sale with your Consumers and accordingly, we will direct any Consumer who raises queries regarding your events or your other products and services to you. You agree:
· to handle all communication with your Consumers and not to refer them to us for customer support;
· to respond to any queries, you receive from Consumers within 5 days;
· to accept all liability in relation the contractual relationship between you and the Consumer;
· to notify your Consumers immediately, and update your ‘Tricolour Event’ event page, if your event is cancelled, postponed or has a material change from the original information given when the event was first put on sale.
We reserve the right to suspend or terminate your access to the Service if you fail to adhere to these contractual relationship requirements with your Consumers.
When using the Service, you shall:
· comply with applicable laws and obligations related to your provision of events, products or services to Consumers, or receipt of booking fees, transaction fees, or charitable donations;
· provide us with such information and material as we may reasonably require in order to supply the Services and ensure that such information is accurate in all material respects;
· maintain and promptly update all information and material as may be required by us in order to supply the Services to keep it true, accurate and complete; and
· cooperate with us in all matters relating to the Service.
Access to the Service may be suspended temporarily and without notice in the case of system failure, maintenance or repair or for reasons beyond our control. Your access to the Service may also be suspended, or your account may be cancelled at any point, at our discretion, including (but not limited to) if we suspect that you are using the Service for fraudulent or criminal purposes, if we are advised to by law enforcement agencies or if you have failed to pay the service fee (in which case we would typically notify you of the non-payment before suspension or cancellation). We will not be liable for any loss or damage that may arise from misuse of our service.
5. Your account
On sign up you are immediately able to set up your event, create tickets for your event and, subject to having set up an account with a Payment Processor, sell tickets for your event. You may also set up the sale of any associated physical or digital products.
You must be 18 to set up an account.
You can add Credits or make changes to your account in accordance with the functionality available in your account dashboard. You may close your account at any point in time: 72 hours notice is required to close your account. You should make sure that you have taken a copy of any of Your Content that you wish to retain before closure of your account is effective by using the export functionality in your account dashboard. Your Content will be deleted after closure of your account.
For your convenience we will keep your account open for 24 months after your last sign in, in case you decide to use our Service again. Prior to closing your account and deleting Your Content in your account, we will attempt to send warning emails to your account email address so that you have an opportunity to keep your account open or export any data that you wish to retain.
You can close your account at any time by emailing our customer support team at info@tricolourevents.com from the email address of the account owner.
We will not refund any fees already paid for the Service or for any Credits you may have at the time of closure.
30-day money back guarantee
The Tricolour Event 30-day money back guarantee allows you to try our Service for one month (from the point of creating your account) and receive a full refund if you are not happy with the product. If you decide that Tricolour Event is not the right tool for your needs, please send an email to info@tricolourevents.com with the subject line ‘30-day money back guarantee’ within 30 days of creating your account and let us know why you were not satisfied. Our customer support team will review your request and issue a refund
Account Security
You are responsible for maintaining the confidentiality of your account, and are fully responsible for all activities that occur as a result of access to your account using your access credentials. Where we have given you (or where you have chosen) a password or API key which enables you to access your account, certain parts of our website or apps, or you have invited team members to access your account, parts of our site or apps, you are responsible for keeping this password or API key confidential. You should not share a password or API key with anyone. You agree to immediately notify us by emailing privacy@tricolourevents.com of any unauthorised use of your password, API key or account or any other breach of security. We will not be liable for any loss or damage arising from your failure to comply with this provision.
Transmission of information via the internet is not completely secure. We cannot guarantee the security of your data transmitted to our site and any transmission is at your own risk. Once we have received your information, we will use strict procedures and security features to try to prevent unauthorised access.
6. Payment Processors
Our Service allows you to take payments for your events and products and services from Consumers online using payment processors with whom we have partnered (“Payment Processors”): Stripe Payments Europe Ltd, PayPal Pte. Ltd and Square (Block, Inc. / Square up International Limited / Square up Europe Limited / Square AU Pty. Ltd / Square Technologies, Inc. and Square Canada, Inc.).
Your use of the payment service requires you to set up an account with the Payment Processor you wish to use which will be subject to the Payment Processor’s own terms and conditions and privacy policy. You will have a direct relationship with the Payment Processor and will be required to read and accept their terms and conditions before taking payments from Consumers via the payment services offered through our Service.
In carrying out certain functions, the Payment Processor acts as a data processor to both you and us but in other respects it acts as controller. Payment Processor activities carried out as controller are carried out in accordance with the Payment Processor’s own privacy policy. By using our payment service, you acknowledge and agree to us sharing personal information and/or information about your transactions made via our Service with the Payment Processor.
If we receive notice from the Payment Processor that your use of our payment service is in breach of their terms or of any agreement between you and them, you and us or you and a Consumer or appears fraudulent, in breach of money laundering regulations or is part of other harmful activity, we may take actions including, but not limited to, those necessary to rectify your breach, removing your ability to use our payment service and/or the suspension or termination of your account. The Payment Processor reserves the right to refuse the use of its payment services to anyone, for any reason, and at any time.
See the Stripe terms and privacy policy at Stripe Services Agreement and Stripe Global Privacy Policy.
See the PayPal terms and privacy policy at Legal Agreements for PayPal Services.
We have no responsibility for, and hereby disclaim all liability (including, but not limited to) any losses, costs, fees and penalties of whatever nature arising from the service provided to you by the Payment Processor, including the acts and omissions of the Payment Processor.
7. Our fees
The fees for using our Service are set out on our website and are charged on a usage basis. A chargeable use or activity is the sale of a ticket, the reservation of a seat, the sale of an associated product or service or other chargeable activity that we make available through the Service (an “Activity”). We may also offer add-on services which will be charged as specified on our website or as agreed with you.
Event Organisers have the option to pre pay for Activities upfront by purchasing credits (“Credits”). Each Activity will use up one Credit. The price of Credits is specified on our website. Otherwise, fees are charged at the point of sale via the Payment Processor you are using for ticket sales (“Pay as you go”), though in some circumstances they may accumulate and be charged periodically. Each Activity will incur a Pay as you go fee as specified on our website.
Any Credits on your account will be used to satisfy our fees before charging you Pay as you go fees. Upon purchase of Credits your account will be updated within 1 hour; it may require you to log in and then out again to see the updates.
The purchase of Credits can be set to auto-renew monthly, when Credits are running low or be purchased on an ad-hoc basis.
Credits can be used over an unlimited time period. Credits cannot be distributed or transferred across multiple accounts. Credits are non-refundable once purchased and surplus Credits on your account have no monetary value and cannot be transferred, resold or declared as an asset.
How our fees are charged
Credits: when purchasing Credits, you will be asked to pay online using a credit or debit card. If you have selected an auto-renew option (either monthly or when credits are running low) then payment will be taken via a regular deduction from your credit or debit card until cancelled. All payments for Credits are processed by Stripe Payments Europe, Ltd.
Pay as you go fees will be charged to you either:
By being deducted and paid to us by the Payment Processor when a Consumer makes payment to you; or
Periodically, and no less frequently than monthly, by charging your account with a Payment Processor or the credit or debit card you have provided.
We will send you a monthly statement and invoice by email showing all fees and applicable taxes you have paid or are payable to us.
Our fees are non-refundable, even if an event is cancelled.
In some circumstances we may agree to a different process for the payment of our fees, in which case, each invoice submitted to you by us is payable within 10 days from the date of the invoice.
Without prejudice to any other right or remedy that we may have, if you fail to pay us on or before the due date (including if a card payment fails), we may:
charge interest at a rate of 12% from the due date for payment until payment is made and you shall pay interest immediately on demand; and/or
suspend the provision of the Service until payment has been made in full; and/or
suspend the issue of any Credits until payment has been made in full.
Box offices may issue free tickets or free associated products and services on our platform and incur no fees. Please note that we operate a ‘fair use’ policy on this offer. This largely relates to box offices who deliberately avoid fees for what is actually a paid event, or box offices that have high volume events.
For example:
box offices that use Tricolour Event for free but collect ticket funds or payment for associated products and services by circumventing our payment providers and therefore our fees in order to benefit from this offer. E.g. issuing a free ticket on ‘Tricolour Event’ but asking customers to pay on the door
box offices that create a free event issuing high volumes of tickets which creates excessive costs for us to deliver. This is not the intended use of our free offer. If you expect to issue over 100 free tickets, please reach out to info@tricolourevents.com. Please note we reserve the right to monitor ticket volume on accounts and we will contact you if we find your account to be in excess of the fair use volume
These examples are not exhaustive and we reserve the right to withdraw our offer of free ticketing if we have reasons to consider the use of our platform to not meet our ‘fair use’ criteria. Please contact info@tricolourevents.com if you have any queries.
Box offices identified as operating outside of our ‘fair use’ policy will be asked to start taking payment via our platform. Box offices who do not comply with this may be suspended.
8. Use of our website
Your use of our website is governed by our Website Terms of Use. Please take the time to read these, as they contain important terms which apply to you.
9. How we use your personal information
We only use your personal information in accordance with our Privacy Policy. Please take the time to read our Privacy Policy, as it includes some important terms which apply to you.
10. Use of Consumers’ and event attendees’ personal information
Protection of personal information is very important to us.
For any personal information provided by your Consumers that we handle as part of the Service ("Customer Data"), the provisions of this section 10 apply.
Data Protection Law means: (i) any data protection legislation from time to time in force in the UK and the EU including the Data Protection Act 2018 and the UK GDPR, the General Data Protection Regulation ((EU) 2016/679) and any other applicable law or regulation relating to privacy; and (ii) all data protection and privacy legislation applicable to a party in the processing of personal data pursuant to the provision of the Service.
You and we agree to comply with all applicable Data Protection Laws and that you are the controller and we are a processor of personal data in Customer Data.
You hereby agree that:
you will ensure that you have all necessary appropriate consents and notices in place to enable lawful transfer of Customer Data to us for the duration of Service and for us to carry out the processing in accordance with the provision of the Service, including informing Consumers and event attendees of how their Customer Data will be handled by you and by us in connection with your use of the Service; and;
you have sole responsibility for establishing and maintaining the lawful basis of our processing of Customer Data under these Terms, including where applicable the obtaining of all necessary consents from the customers and event attendees; and
where you export your Customer Data during your use of the Service (for example exporting a list as a spreadsheet, downloading data to the check-in app, or synchronising a Mailchimp account), you are responsible for ensuring that your use of that Customer Data is compliant with Data Protection Laws and the terms in place between you and Consumers and/or event attendees.
A description of our processing of Customer Data is set out in Appendix 1 to these Terms.
In respect of our handling of the Customer Data, we agree that we shall:
only process Customer Data to provide the Service to you in accordance with the functionality of the Service, these Terms and lawful instructions reasonably given by you to us from time to time, or as otherwise required by law and will not further sell or use Customer Data in any manner;
notify you if, in our opinion, an instruction from you infringes any Data Protection Law (provided always that you acknowledge that you remain solely responsible for obtaining independent legal advice regarding the legality of your instructions and that a failure or delay by us to identify that an instruction infringes Data Protection Law shall not cause us to be in breach of our terms nor relieve you from your liability under this these Terms);
ensure that our personnel engaged in the handling of Customer Data are informed of the confidential nature of the Customer Data and are subject to binding confidentiality obligations;
ensure that we have in place appropriate technical and organisational measures to protect against unauthorised or unlawful processing of Customer Data and against accidental loss or destruction of, or damage to, Customer Data, appropriate to the harm that might result from the unauthorised or unlawful processing or accidental loss, destruction or damage and the nature of the data to be protected, having regard to the state of technological development and the cost of implementing any measures (those measures may include, where appropriate, pseudonymising and encrypting personal data, ensuring confidentiality, integrity, availability and resilience of our systems and services, ensuring that availability of and access to personal data can be restored in a timely manner after an incident, and regularly assessing and evaluating the effectiveness of the technical and organisational measures adopted by us). We will comply with the applicable Payment Card Industry Data Security Standard ("PCI DSS"). We acknowledge that we are responsible for the security of cardholder data we possess, or otherwise store, process or transmit on your behalf and to the extent that we could impact the security of your cardholder data environment;
assist you in ensuring compliance with your obligations under the Data Protection Law with respect to security, breach notifications, impact assessments and consultations with supervisory authorities or regulators;
inform you promptly if any Customer Data is lost or destroyed or becomes damaged, corrupted, or unusable or is otherwise subject to unauthorised or unlawful processing, including unauthorised or unlawful access or disclosure;
to the extent permitted by law, promptly notify you upon receipt of any request from a data subject to access, correct, amend, transfer or delete such person’s Customer Data (including consumer requests relating to knowledge, access, deletion, or opt out under the CCPA) and, at your cost, provide all reasonable assistance to you in relation to such request;
on termination of the Service, we will return, or destroy (at your direction), Customer Data in our possession or control unless applicable laws require the continued storage of such Customer Data. Such deletion may take us up to 7 days to action and, following deletion from our live systems, it may take up to a further 30 days for the data to be deleted from our back-ups; and
make available to you all information reasonably required to demonstrate compliance with this section 10 and, at your cost and no more than once in each 12-month period, contribute to audits conducted by you or another third party professional independent auditor mandated by you.
You acknowledge and agree that, as a data processor, we may appoint service providers as sub-processors to process Customer Data in connection with the provision of the Service, in which case we will ensure that our contracts with our sub-processors impose on the sub-processors obligations that are equivalent to the obligations to which we are subject to under this section 10 and that we will be responsible for the acts and omissions of our sub-processors. In some circumstances our service providers may process Customer Data outside of the UK or EEA, including in the US. If we engage a processor that transfers Customer Data outside of the UK or EEA, we will make sure appropriate safeguards such as an adequacy decision, binding corporate rules or standard contractual clauses in relation to the transfer are in place. You consent to the transfer of Customer Data outside of the UK or EEA by our service providers.
A list of sub-processors can be found at https://www.tricolourevents.com. We will inform you in advance by updating the webpage of the appointment of any new sub-processor.
When transactional emails (e.g. order confirmation emails) are sent out to your Consumers and event attendees, your account email address is specified by default as the 'reply-to' address in the email to make it convenient for your Consumers and event attendees to reply directly to you with any questions. You can change these settings in the control panel if you do not wish your account email address to be exposed to Consumers, but please be aware that we will still direct all queries and complaints that we receive from your Consumers and event attendees to you.
11. Event Organiser content and Acceptable Content Standard
As between you and us, you own all rights in and have responsibility for ensuring the legality, reliability, integrity, accuracy and quality of all content (which may include, text, pictures, information about your event and associated products and services, event reviews, comment) which you upload to our website (“Your Content”). By uploading Your Content, you grant us an unconditional, non-exclusive, transferrable, royalty-free, worldwide license to use Your Content in any manner necessary for the provision of the Service.
You have options within your account dashboard to manage whether your events are published to search engines or are kept private. Where an event is not private, you grant us an unconditional, non-exclusive, royalty-free, worldwide license to further use Your Content to promote our Service.
You must comply with the following Acceptable Content Standards when submitting Your Content to our Website:
You must ensure Your Content is accurate and complies with applicable law in any country from which it is posted; and
You must not use our website to collect content from Consumers or event attendees which you do not need, for example, Consumer card details (these should only be collected by the Payment Processor), Consumer government or social security numbers, Consumer passwords or any other excessive or unnecessary personal data, in particular special category data being information revealing racial or ethnic origin, political opinions, religious or similar beliefs, trade union membership, physical or mental health conditions, sexual life, sexual orientation, biometric or genetic data. This provision does not prevent you from collecting special category data to the extent this is necessary for your event eg to allocate seating for people with disabilitie
